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COVID-19: IAO measures

 

Update: March 20, 2020

To follow the measures taken by the Université de Montréal and the decisions concerning stays abroad: urgence.umontreal.ca.

For several weeks now, the University's management has been closely following the evolution of the global coronavirus pandemic. In light of the latest developments and in accordance with the message sent by Rector Guy Breton on March 12, the following measures are being taken by the IAO. 

 

Outgoing students

UdeM students who have not yet left the country must cancel all research stays abroad taking place between March 12, 2020 and the beginning of the fall semester 2020.

Resources to be consulted for specific instructions regarding the cancellation of stays: 

  • Students who have applied for a mobility grant for an individual stay or for an exchange programme should first consult the Université de Montréal's FAQ. If they do not find an answer to their questions, they can write to maisonintl@sae.umontreal.ca. Please allow time for a reply.

  • For any academic questions, students should contact their program director.

  • Students participating in group research stays should contact their supervising professor.

  • Outgoing Mitacs students: The scholarship may be used up to one year after the date of the notice of award. To extend the dates of stay, contact Isabelle Lessard, Grant Management Specialist at Mitacs. 

The 2020 Summer Mobility Grants competitions are cancelled, regardless of destination. 

The Université de Montréal makes Groupe Voyage VP Travel agency available to students currently abroad who wish to return to Canada, to accompany them in their return trip. The agency can be reached by email info@vptravel.ca or by phone 514 939-9999 between 8:30 a.m. and 6:00 p.m. The fares offered will be the best fares based on availability in Economy class. A service charge of $55 + taxes will be required, as well as a copy of both sides of a credit card to proceed with payment by email. 

 

Incoming Students

The Université de Montréal is suspending the reception of international students until the fall of 2020. It is asking international students who have planned a research stay at the Université de Montréal by August 31, 2020, to make arrangements to defer it until later.

The Québec government is asking all persons arriving from abroad, regardless of country, to place themselves in isolation for a period of 14 days.

The Université de Montréal provides international students who wish to return to their country with the Groupe Voyage VP agency to accompany them in their return process. The agency can be reached by email info@vptravel.ca or by phone 514 939-9999 between 8:30 a.m. and 6:00 p.m. The fares offered will be the best fares based on availability in Economy class. A service charge of $55 CAD + taxes will be required, as well as a copy of both sides of a credit card to proceed with payment by email.

 

DAI Funding Program

The DAI will not fund any international activities planned between March 12, 2020 and the start of the fall term in 2020.

It agrees to defer activities that have already received a notice of award and that were scheduled to take place between March 12, 2020 and the start of the fall 2020 session. The deferral must take place between September 1, 2020 and August 31, 2021 (date may change). If you wish to take advantage of this possibility, please contact projets-dai@umontreal.ca before April 30, 2020.

For the winter competition that ended on March 15, 2020, the DAI will not accept applications for international activities taking place between May 1, 2020 and the start of the fall term in 2020.

If expenses have been incurred (airfare, accommodation reservations, etc.) prior to March 12, 2020 for an international activity that must be cancelled, the procedure is as follows:

  • First check whether your expenses can be reimbursed by your suppliers.

  • If you have cancellation insurance, you must take steps with the insurer to try to obtain compensation. 

  • Any non-refundable expenses may be covered by the DAI up to the amount of funding or award received under the program. You will have to submit proof of your reimbursement procedures as well as supporting documents (e.g., e-mail exchanges) to France Raby, Financial Management Officer at the IAO.